MedicaidAdministrativeMedium impact
Reminder: Providers and RHCs Must Retain Medical Records for Specified Periods
Texas Medicaid·TX·General
We identified it
May 30, 2026
Summary
Texas Medicaid providers must retain medical records for minimum periods: individual providers 5 years, freestanding RHCs 6 years, hospital-based RHCs 10 years from date of service. Records must be kept until all billing audits, appeals, investigations, or court cases are resolved, including for permanently closed practices.
Action Required
Immediately: Review current medical record retention policies to ensure compliance with Texas Medicaid requirements. Individual providers must retain records minimum 5 years, freestanding RHCs 6 years, hospital-based RHCs 10 years from date of service. Records must be kept until all audits, appeals, investigations, or court cases are resolved. Update retention policies for permanently closed offices. Contact TMHP at 800-925-9126 for questions.